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Executive Assistant

Company: San Manuel
Location: Highland
Posted on: June 6, 2021

Job Description:

The Executive Assistant provides high-level administrative and professional support to Human Resources executive team members. This position enhances the effectiveness of these executives by executing a variety of complex administrative duties requiring sensitivity and discretion. The Executive Assistant is a seasoned professional who maintains poise in fast-paced situations and is required to use independent judgment and initiative in the planning, organization and performance of confidential and time sensitive administrative assignments.

Essential Duties & Responsibilities

1. Plans, schedules and organizes the executives Outlook calendar and related business activities; coordinates day-to-day activities, manages schedule conflicts and challenges, and provides daily itineraries. Works closely and effectively with the executives keeping them well informed of upcoming commitments and responsibilities, following up appropriately.

2. Processes, files and tracks documents for executives, e.g., expense reports, check requests, and credit card reconciliation, if applicable. Collaborates with the Human Resources Operations team for proper processing of billing and contracts requiring executive involvement. Ensures accuracy of invoices, contracts and HR documents.

3. Serves as a diplomatic gatekeeper that effectively filters both internal and external calls, visitors and other inquiries. Manages flow of information through the Executive Administrative Manager, maintaining confidentiality at all times. Acts as a liaison for all visitors to meet with Executives in Human Resources, including contacting and escorting as needed.

4. Prepares information, composes and proofreads for highly accurate correspondence, memoranda, reports, letters, forms and presentations as directed, including all supporting documents, charts, spreadsheets, etc.

5. Resolves obstacles to success through clear plans of action and uses innovative problem solving and critical thinking approaches to recommend solutions. Follows up with appropriate management on pending information and requests.

6. Ensures project objectives are met by monitoring and measuring progress; coordinates the people and resources necessary to implement plans. Manages administrative projects, ensuring on-time completion and accuracy of information.

7. Performs other duties as assigned to support the efficient operation of the department.

Education/Experience/Qualifications

  • A High School diploma or GED is required.
  • Bachelors degree in Business Administration is preferred.
  • Minimum of five (5) years progressive administrative support experience required. Executive office experience is a plus.
  • Equivalent combination of education and progressive, relevant and direct experience may be considered in lieu of minimum educational/experience requirements indicated above.
  • Experience working in a professional environment where confidentiality, initiative, sound business judgment, attention to detail, and a flexible and adaptable approach are valued.
  • Ability to perform efficiently in a fast paced, high demand environment.
  • Ability to prioritize deadlines, organize a diversified workload, and recommend office process improvements as necessary.
  • Extensive experience managing calendars for multiple individuals and determining the priority of meeting requests and events.
  • Exceptional verbal and interpersonal communication skills, grammar, business writing, and editing, proofreading, and presentation preparation skills.
  • Proficiency in Microsoft Suite of Products specifically Word, Outlook, PowerPoint and Excel.
  • Experience with internet web navigation, applications and acquaintance with other business software.

Certificates/Licenses/Registrations

  • At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.
  • Must possess a valid drivers license with acceptable driving record as determined by the insurance carrier.

San Manuel Band of Mission Indians and San Manuel Casino will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!

Keywords: San Manuel, Highland , Executive Assistant, Other , Highland, California

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