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Executive Assistant, Food & Beverage

Location: Highland
Posted on: June 6, 2021

Job Description:

The Food & Beverage Executive Assistant provides high level administrative and professional support to the executive team. This position enhances the effectiveness of these executives by executing a variety of complex administrative and secretarial duties requiring sensitivity, initiative, organization and independent judgment. The Executive Assistant will be a seasoned professional who maintains poise in fast-paced situations and will minimize the need for the executive team to become mired in administrative details.

Essential Duties & Responsibilities

  • Plans, schedules and organizes the executive's Outlook calendar and related business activities; coordinates day-to-day activities, manages schedule conflicts and challenges; provides daily itineraries.
  • Manages and plans heavy travel itinerary for the executives, key casino executives and key business partners, including all necessary arrangements and coordination of airfare, hotel accommodations and transportation.
  • Serves as a diplomatic gatekeeper that effectively filters both internal and external calls, visitors and other inquiries.
  • Manages flow of information through the office of the Vice President, Food & Beverage, maintaining confidentiality at all times.
  • Resolves obstacles to success through clear plans of action and uses innovative problem solving and critical thinking approaches to recommend solutions.
  • Ensures project objectives are met by monitoring and measuring progress; coordinates the people and resources necessary to implement plans.
  • Composes, prepares and proofreads information needed for business reports and presentations as directed, including all supporting documents, charts, spreadsheets, etc.
  • Tracks financial expenditures, including receipt collection, reimbursement follow ups, charge contesting and credit card reconciliation.
  • Demonstrates the ability to initiate and perform effective research and follow up on a wide variety administrative and organizational tasks.
  • Perform other duties as assigned to support the efficient operation of the department.


  • Associates degree in Business Administration or equivalent field required; Bachelors Degree in Business Administration or equivalent preferred.
  • Minimum of five years relevant and progressive experience mandatory; experience must include the direct support of senior management or executive level professionals.
  • Equivalent combination of education and progressive, relevant and direct experience may be considered in lieu of educational requirement.
  • Experienced at managing the competing demands and tradeoffs between on time delivery and high quality of deliverables.
  • Possesses a work history that demonstrates resourcefulness and effective problem solving in ambiguous situations.
  • Robust Project Management experience required.
  • Must consistently maintain poise and a professional demeanor under challenging and high pressure situations.
  • Must be conscientious, never wavering from a presentable and professional image as the representative of the Food & Beverage department.
  • Practices resiliency, common sense and situational awareness as well as the ability to appropriately adapt between amicability and assertiveness.
  • Ability to exercise personal initiative and anticipate the needs of the Executive Director of Food & Beverage.
  • Advanced proficiency in Microsoft Suite including Outlook, Word, Excel, Power Point and Visio required.


  • At the discretion of the San Manuel Tribal Gaming Commission you may be required to obtain and maintain a gaming license.
  • Certified Professional Secretary (CPS) and/or Certified Administrative Professional (CAP) accreditations highly preferred.

San Manuel Band of Mission Indians and San Manuel Casino will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!

Keywords: SAN MANUEL INDIAN BINGO & CASINO, Highland , Executive Assistant, Food & Beverage, Other , Highland, California

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