Executive Assistant, Tribal Community Services
Company: SAN MANUEL INDIAN BINGO & CASINO
Posted on: June 6, 2021
The Executive Assistant provides high-level administrative and
professional support to the Tribal Community Services (TCS)
department. This position enhances the effectiveness of the Senior
Vice President of TCS by executing a variety of complex
administrative duties requiring sensitivity and discretion. The
Executive Assistant is a seasoned professional who maintains poise
in fast-paced situations and is required to use independent
judgment and initiative in the planning, organization and
performance of confidential and time sensitive administrative
Essential Duties & Responsibilities
Plans, schedules and organizes the executive's Outlook calendar
and related business activities; coordinates day-to-day activities,
manages schedule conflicts and challenges; provides daily
itineraries. Works closely and effectively with the executives
keeping them well informed of upcoming commitments and
responsibilities, following up appropriately.
Manages and plans travel itinerary for TCS, and key business
partners, including all necessary arrangements and coordination of
airfare, hotel accommodations, transportation and expense
reimbursement, while staying within department budgets and
Serves as a diplomatic gatekeeper that effectively filters both
internal and external calls, Tribal Citizens and Family members.
Manages flow of information through the TCS department, maintaining
confidentiality at all times. Acts as a liaison for all visitors to
the TCS department including contacting and escorting, as
Prepares information, composes and proofreads highly accurate
correspondence, memoranda, reports, letters, forms and
presentations as directed, including all supporting documents,
charts, spreadsheets, etc.
Resolves obstacles to success through clear plans of action and
uses innovative problem solving and critical thinking approaches to
recommend solutions. Follows up with appropriate management on
pending information and requests.
Processes, files and tracks documents for executives, e.g.,
expense reports, check requests, and credit card reconciliation, if
applicable. Organizes and retains department files and other
confidential records and databases through document retention
Ensures project objectives are met by monitoring and measuring
progress; coordinates the people and resources necessary to
implement plans. Manages high level administrative projects,
ensuring on-time completion and accuracy of information.
Nurtures and supports internal and external vendor
- Performs other duties as assigned to support the efficient
operation of the department.
- Associates degree in Business Administration is required.
- Bachelors' degree in Business Administration is preferred.
- Minimum of five (5) years progressive administrative support
experience is required. Executive office experience is a plus.
- Equivalent combination of education and progressive, relevant
and direct experience may be considered in lieu of minimum
educational/experience requirements indicated above.
- Experience and ability to perform efficiently in a fast paced,
high demand environment.
- Proficiency in Microsoft Suite of Products - specifically Word,
Outlook, PowerPoint and Excel.
- Experience with internet web navigation, applications and
acquaintance with other business software.
- At the discretion of the San Manuel Tribal Gaming Commission
you may be required to obtain and maintain a gaming license.
- Must possess a valid driver's license with acceptable driving
record as determined by the insurance carrier.
- Notary Public Commission is required and/or the ability to
obtain and renew a Notary Public Commission.
- Certified Professional Secretary (CPS) certification is
San Manuel Band of Mission Indians and San Manuel Casino will
make reasonable accommodations in compliance with the Americans
with Disabilities Act of 1990.
As one of the largest private employers in the Inland Empire,
San Manuel deeply cares about the future, growth and well-being of
its employees. Join our team today!
Keywords: SAN MANUEL INDIAN BINGO & CASINO, Highland , Executive Assistant, Tribal Community Services, Other , Highland, California
Didn't find what you're looking for? Search again!