Executive Assistant, Facilities
Company: SAN MANUEL INDIAN BINGO & CASINO
Posted on: June 6, 2021
MUST BE HIGHLY PROFICIENT IN EXCEL
Reporting to the Vice President of Facilities and EVS, the
Executive Assistant provides high-level administrative support, in
addition to enhancing the effectiveness of the VP by executing a
variety of complex administrative duties. The Executive Assistant
maintains a strict level of discretion and confidentiality and acts
in a manner consistent with all legal and regulatory requirements
and in compliance with relevant laws and regulations. The Executive
Assistant is a seasoned professional who maintains poise in
fast-paced situations and will be required to use independent
judgment and initiative in the planning, organization, and
performance of confidential and time sensitive administrative
assignments. The Executive Assistant also collaborates, initiates,
and supports opportunities with other functions by championing the
goals and priorities of the Tribe in a manner that faithfully
reflects and upholds the Tribe's vision, mission and values.
Essential Duties & Responsibilities
Plans, schedules and organizes executive's Outlook calendar and
related business activities; coordinates day-to-day activities,
manages schedule conflicts and challenges; provides daily
itineraries, while managing travel itinerary for VP, including all
necessary arrangements and coordination of airfare, hotel
accommodations and transportation.
Works closely and effectively with Vice President, keeping them
well informed of upcoming commitments and responsibilities, and
following up appropriately.
Serves as diplomatic gatekeeper that effectively filters both
internal and external calls, visitors, and other inquiries, while
managing flow of information and maintaining confidentiality at all
Demonstrates ability to initiate and perform effective research
and follow up on a wide variety of administrative and
organizational tasks. Resolves obstacles to success through clear
plans of action and uses innovative problem solving and critical
thinking approaches to recommend solutions.
Composes, prepares and proofreads highly accurate
correspondence, presentations, and reports. Prepares information
needed for business reports and presentations as directed,
including all supporting documents, charts, spreadsheets, etc.
Ensures project objectives are met by monitoring and measuring
progress; coordinates team members and resources necessary to
implement plans. Follows up with appropriate management on pending
information and requests.
Represents the Facilities Department and VP in internal and
external meetings, as necessary.
Acts as liaison for all visitors to VP, including contacting and
escorting as needed, while also nurturing and supporting internal
and external vendor relationships
Tracks financial expenditures, including receipt collection,
reimbursement follow-ups, charge contesting and credit card
- Performs other duties as assigned to support efficient
operation of Department.
- High School diploma (or equivalent) is required. Associates
degree in Business Administration required. Bachelors' degree in
Business Administration preferred.
- Minimum of five (5) years of related administrative experience
required; executive office experience is a plus.
- Experience working in a fast paced environment, where attention
to detail is critical.
- Proficiency in Microsoft Suite of Products - specifically Word,
Outlook, PowerPoint and Excel.
- Experience with internet web navigation applications and
acquaintance with other business software.
- Ability to perform efficiently in a fast paced, high demand
- At the discretion of the San Manuel Tribal Gaming Commission
you may be required to obtain and maintain a gaming license.
- A qualified candidate/employee must have and maintain a valid
driver's license with an acceptable driving record as determined by
the enterprise's insurance carrier.
San Manuel Band of Mission Indians and San Manuel Casino will
make reasonable accommodations in compliance with applicable
As one of the largest private employers in the Inland Empire,
San Manuel deeply cares about the future, growth and well-being of
its employees. Join our team today!
Keywords: SAN MANUEL INDIAN BINGO & CASINO, Highland , Executive Assistant, Facilities, Other , Highland, California
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